ConCarolinas Dealer Room Information

Dealer Room Hours:

Friday: 12 PM – 8 PM

Saturday: 11 AM – 7 PM

Sunday: 10 AM – 3 PM

Dealer Room Set-up and Break-down times:

Thursday:  6 PM – 10 PM 

Friday:  8 AM – 12 PM

Sunday:  3 PM – 6 PM 

Aside from set-up times, dealers may enter the dealer room 30 minutes prior to opening and remain 30 minutes after closing.

 

  • Each dealer’s space includes two dealer badges.  Additional weekend badges may be purchased for $25 each.  Children, 16-years-old or younger, are always free.

  • ConCarolinas is not responsible for merchandise or displays in the Dealer Room but we do take security seriously.  When the Dealer Room closes, the hotel staff will lock the doors and only the hotel staff will have keys.

  • Selling art of any kind that has been obtained without consent of the original artist is strictly prohibited. AI generated art is not allowed.

  • Dealers are responsible for any and all state taxes due for all sales.

  • If your booth requires electricity, be sure to communicate your needs with the Dealer Room Director and bring your own extension cords.

  • Internet access will be available, if needed.

  • Dealer booths in University and Lakeshore ballrooms are 10′ x 10′ and will include one table and two chairs per space.  Additional table rentals are $25 each for the weekend.  Each table is 6ft. long and includes a table cloth.  You are welcome to bring your own tables for free.

  • You may utilize your space as you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.

  • Nothing may be attached, in any way, to the ceiling.  If there is a wall or column behind you, you may use only blue painter’s tape to display items.

  • Any publicly displayed items must be suitable for all audiences, including children.

  • Authors must apply as a Guest.  We have another room specifically for authors.  Authors will not be selected for booths in the Dealer Room.

  • There is a no refund policy if dealer space is cancelled by the dealer after May 1st.

If you have any questions or concerns, please contact the Dealer Room Director, Ray Franks at rfranks@concarolinas.org